There is no topic more important than the safety and security of our students and the staff who work with them in our schools. Whether it is prevention and mitigation, preparedness, response or recovery, our district strives to manage every phase of emergency readiness competently and effectively. Our work to strengthen the safety and security measures at Lebanon School District is ongoing. We focus on reflective practice and continuous improvement in all that we do.
Safety and Security Measures
Because of our commitment to safety and security preparedness, the Lebanon School District has the following structures in place:
All-Hazards Plan- Our All-Hazards Plan provides a framework from which we build a safe and secure learning environment with the ability to respond promptly and appropriately in the event of an emergency. This plan is revisited annually and also following critical incidents, either in our district or across the nation.
District-Wide Safety & Security Committee- This committee is comprised of internal stakeholders to review current structures, practices, and procedures and make recommendations to administration and the School Board. This committee also assists with the screening of training provided to staff and students.
District Safety and Security Coordinator- Working in coordination with our School Police Officer and other school leaders, including our building principals, the District Safety and Security Coordinator spearheads efforts focused on promoting the safety of our schools.
Emergency Management Coordination- We are grateful to maintain close working relationships with local law enforcement and emergency management services.
Memorandum of Understanding- Our district maintains agreements with community organizations to access shelter locations should there be a need to evacuate a school beyond our district facilities.
School Police Officer (SPO)- This position is a law enforcement officer who is employed by the school district. This position is responsible for enforcing the Pennsylvania compulsory school attendance laws, determining whether incidents require police or other social intervention, providing guidance for the District Safe Schools Plan, coordinating fire and other safety drills, and providing safety training for staff. This position also works with school administration in managing school monitor personnel.
General Practices & Procedures
Building Visitor Procedures- We require visitors to present photo identification upon arrival at any of our school buildings. Using School Gate Guardian software, our buildings log visitors and retrieve data from multiple databases to help our employees make informed decisions about who to admit to our schools.
Surveillance Camera Systems- Cameras are positioned in our buildings and school buses and are evaluated regularly and upgraded over time.
Professional Development- We provide teaching and learning opportunities for staff related to things such as, A.L.I.C.E. (Alert, Lockdown, Inform, Counter, Evacuate) and Run, Hide, Fight procedures. Training is also provided for steps to be taken in more general critical incident scenarios like severe weather events.
Learning Experiences for Students- Various drills such as fire drills, severe weather drills, and critical incident drills are examples of measures taken by our schools to prepare students for an emergency. We recognize developmental differences among our PK-12 students and attempt to tailor those trainings and drills appropriately in an effort to prepare students without frightening them.
Open Invitation- We want students to grow up seeing police officers as resources, not as individuals to fear. Therefore, we extend an open invitation to our police partners to visit and walk our buildings and interact with students and staff. We believe this to be critical to the promotion of healthy relationships between the school district and law enforcement communities.
Social & Emotional Supports- The Lebanon School District continues to focus on addressing students’ social and emotional health, which ties closely to maintaining safe, secure school environments. The framework used for academic and behavioral interventions include tiered systems of supports, school-wide positive behavior plans, anti-bullying initiatives, and protocols for handling complaints.
Administrative Searches- As one facet of providing a safe and secure learning environment for our students, we take proactive measures to prevent illegal materials in our schools. All hallway and gym lockers are property of the school and are loaned to our students. Thus, school officials may search student lockers if the building administrator has a reasonable suspicion that a student’s locker contains an article which is in violation of federal, state or local law, school policies or regulations. Per our school board policy, these searches may include the use of canine units. Any illegal materials found as a result of a search may be used as evidence against the student in disciplinary, juvenile or criminal proceedings.
The search of a student’s person and personal property will be permitted when there is a reasonable suspicion that the student has on his or her person items in violation of federal, state or local laws. The designated school official may use additional security devices to aide in the search. Our desire is that students continue to be part of the solution in helping to make our schools safe places to learn by reporting any illegal materials to an adult.
Shared Safety Language
Administrative Lockdown- Administrative Lockdown is used for a variety of situations, such as clearing the halls during medical emergencies or to maintain privacy during investigations. There is no imminent threat of danger in an Administrative Lockdown, this practice allows students and staff to remain where they are so that other essential activities can occur.
Lockdown- If we believe there is an internal or external threat of harm to students or staff, the building will initiate a lockdown to minimize access to the school and secure staff and students in rooms. As part of this procedure, students may utilize the skills learned during A.L.I.C.E. and Run, Hide, Fight training.
Evacuation- When a school needs to be vacated due to a critical incident, all students will leave the building and go to a predetermined alternative site.
Reunification- This is a procedure used when the school is evacuated or closed as a result of a critical incident. A designated location will be established for parents to reunite with their children following an emergency. This reunification site may be at the school or it may at an alternative location in cases where the school building has been evacuated.
Shelter in Place- This is a precaution aimed at keeping students and staff safe while remaining indoors. Situations that may require students and staff to shelter in place include natural disasters, severe weather, accidental or intentional release of chemicals, biological or radiological material, or an emergency safety situation in the community.
Often, the most important piece of safety and security is obtaining key information before someone makes the decision to commit a harmful act. Receiving tips and information in advance of anything happening allows us to investigate and take proactive steps to prevent harm from occurring. If something does not look, sound, or feel right, we encourage anyone to report the concern.
Students and parents/guardians may report concerns by:
- Telling an adult (teacher, staff member, administrator)
- Submitting an anonymous tip using Pennsylvania’s Safe2Say Something Website or mobile app.
The Lebanon School District participates in the Safe2Say Something system that teaches youth and adults how to recognize warning signs and signals (especially within social media) of individuals who may be a threat to themselves or others and to say something, using our anonymous reporting system, BEFORE it is too late.
For non-school related concerns, contact your local police department.
When school administrators are made aware of an incident/concern, an investigation is initiated. During investigations, administrators are looking for specific details-time, location, and individuals involved. The more specific, the better. Timely reporting is also key to investigations.
School actions or discipline are based upon Board policy, the Student Code of Conduct, and federal/state regulations which schools must abide, such as IDEA.
How We Communicate During Emergencies
We work intentionally to develop and send messages that keep our many stakeholders informed. We focus on providing clear and accurate information before releasing it to the public. While we understand that people may want immediate details, our goal is to provide information as timely as possible, ensuring that what we release is accurate. We also coordinate with our local police departments to ensure that the information shared is clear and consistent.
Talking to Children about Violence
We encourage parents/guardians to conduct mental and emotional check-ins with their children. It is important to allow children to learn and process information in an age-appropriate manner, while also preventing any media messages from feeding fears.
Threat Assessment Team
Per Act 44, school districts must convene a team of individuals who proactively assess the conditions, policies, and procedures of the organization in order to prevent or reduce the chance that potentially violent situations may occur. Our team meets on a regular basis with the common purpose of identifying, assessing, and managing students and is comprised of some combination of school administrators, counselor, and mental health professionals.
District Threat Assessment Team
Christopher M. Danz, Ed.D., Assistant to the Superintendent/District Safety and Security Coordinator, email@example.com, ext. 6729
Robert Bowman, School Police Officer, firstname.lastname@example.org, ext. 6960
Steven Collins, School Police Officer, email@example.com, ext. 2514
Jennifer Garver, School Psychologist Coordinator, firstname.lastname@example.org, ext. 8125
Karl Liedtka, Guidance Supervisor (K-12), email@example.com, ext. 1606